Many companies have a blind spot when it comes to systematizing temp jobs. Most people think of temp jobs as the seasonal work required to keep the holidays happy for all. These temp jobs may include supporting busy departments such as shipping, delivery, or manufacturing. They may also include additional marketing workers, holiday actors (elves, Santa, etc.), or visual merchandisers.
However, temp jobs may be necessary for any business at any time. Data entry keyers, seasonal gardeners, catering or event help, all of these jobs may be temporary based on the workload.
If your company hires temp workers and doesn’t have an effective onboarding and training system, then you need to build processes to ensure those workers are rapidly put to work when hired.
In this article, you will find a “how to” to create processes for onboarding and training temporary workers.
How to Build Processes for Temp Jobs
0. Determine where all documentation for this project will be accessed.
1. Identify the job constraints for which you will be hiring temporary workers.
2(A). If this job is a support role, and you already have employees performing the necessary tasks, have them document the process the temp worker will need to perform their job.
2(B). If this job is strictly seasonal, you have two main options.
- Hire a temp worker with a slightly larger skillset and ask them to document the processes they use to perform the work. These processes can be used in training next year’s temp workers.
- Have the training manager or coworker document the processes as the temp worker gets their “on-the-job training.”
3. Assign the “temp worker training” task to the appropriate employee.
4. Assign the “temp worker onboarding” task to the appropriate HR representative.
5. Have these employees document their onboarding and training processes, respectively.
6. Ensure all new processes are given a run-through and any missing documentation is included in a revised process.
7. Safely store all processes in an accessible place.
8. Make note of where the processes are and when they should be used in the overall HR onboarding materials so that you and your HR staff can utilize them next year.
9. Set a calendar reminder to run through the onboarding, training, and task-oriented processes before next year’s temp hires. This way, your team can update the information before the first temp worker is onboarded.
10. Utilize the documented processes to onboard and train all of the temp workers you need to get through the season.
The above ten steps will help you create dynamic and functional processes for temp workers to utilize year after year for as long as you need the actions completed.
Are you ready to solve your systematization woes and support mammoth growth in 2024? Get in touch with Business Success Consulting Group to find out how to build effective processes and procedures for every department.
